Flexible Spending Accounts

Flexible Spending Accounts (FSAs) are optional plans that let you set aside your own pre-tax dollars to cover qualified expenses that you would normally pay with post-tax dollars. The FSAs are administered by WageWorks. Visit www.wageworks.com/ardent to learn about the easy and convenient tools available to help manage your accounts, find a complete list of eligible expenses, get claim forms and much more.

Health Care FSA
Limited-Purpose FSA
Dependent Care FSA
Using your FSA dollars

Important Information

If you elect a Flexible Spending Account for the 2018 plan year, you’ll have until March 15, 2019, to incur expenses against your 2018 FSA. You’ll have until March 31, 2019, to submit your expenses for reimbursement.

Any money that you don’t use before the March 15, 2019 deadline will be forfeited, so it’s important to calculate your expenses carefully!

Health Care Flexible Spending Account

If you or your eligible tax dependent(s) have qualified health care expenses, a Health Care FSA or a Limited-Purpose FSA may be a useful addition to your benefits package. While the benefit plans cover many of your health care needs, you will likely have some out-of-pocket medical, dental and vision expenses during the year. You can use a Health Care Flexible Spending Account to pay for these qualified medical expenses with pre-tax dollars.

The maximum amount each person may contribute to a Health Care FSA is $2,650. IRS rules impact eligible expenses and what you need to provide for documentation when requesting reimbursement, as well as how debit cards can be used. For complete information, please visit www.wageworks.com/ardent.

If you elect the High Deductible Health Plan for medical coverage and open a Health Savings Account (HSA), IRS regulations prohibit you from participating in a Health Care FSA. However, you can participate in a Limited-Purpose FSA, where your contributions are still tax-free, but your reimbursements are limited to eligible dental and vision expenses only.

Here’s an overview of how you can use a Health Care FSA:

Use For Contributions
Most medical, dental and vision care expenses like copayments, deductibles and eyeglasses

$250 annual minimum
$2,650 annual maximum contribution in 2018

Eligible expenses

Eligible expenses are medically necessary expenses not covered by your medical, dental or vision plans, including:

  • Deductibles and copayments
  • Your share of covered expenses
  • Dental and orthodontia expenses
  • Prescription glasses, contact lenses and lens cleaning solution
  • Laser vision correction
  • Prescription drugs and drug copayments

Eligible expenses do not include: cosmetic procedures, treatments not supervised by a qualified health care professional, premiums for employer-provided health care plans or other expenses that are not medically necessary. See a complete list of eligible expenses.

Limited-Purpose Flexible Spending Account

If you elect the High Deductible Health Plan for medical coverage and open a Health Savings Account (HSA), IRS regulations prohibit you from participating in a Health Care Flexible Spending Account. However, you can participate in a Limited-Purpose Flexible Spending Account (FSA), where your contributions are still tax-free, but your reimbursements are limited to eligible dental and vision expenses only.

Here’s an overview of how you can use a Limited-Purpose FSA:

Use For Contributions
Most dental and vision care expenses like copayments, deductibles and eyeglasses $250 annual minimum
$2,600 annual maximum contribution in 2018

Eligible expenses

Eligible expenses are out-of-pocket expenses not covered by your dental or vision plans, including:

  • Your share of covered expenses
  • Dental and orthodontia expenses
  • Prescription glasses, contact lenses and lens cleaning solution
  • Laser vision correction

Eligible expenses do not include: medical expenses, including deductibles and copayments, prescription drugs, cosmetic procedures, treatments not supervised by a qualified health care professional, premiums for employer-provided health care plans or other expenses that are not medically necessary. See a complete list of eligible expenses.

Dependent Care Flexible Spending Account

A Dependent Care FSA allows you to set aside pre-tax dollars to cover eligible dependent day care expenses throughout the year. You may set aside up to $5,000 per year in a Dependent Care FSA. The Dependent Care FSA allows you to use pre-tax dollars to pay for the daycare of:

  • Your dependent children under the age of 13, and
  • Dependents of any age who are incapable of self-care, live with you at least 8 hours per day, and are claimed as dependents on your income tax return.

Here’s an overview of how you can use the Dependent Care FSA:

Use For Contributions**
Dependent care expenses like daycare, after-school programs or elder care programs so you and your spouse can work or go to school full time

$500 annual minimum*
$5,000 annual maximum*

* If you are single (non-head of household) or if you and your spouse file separately: Minimum—$250; Maximum—$2,500
** Your plan year election may be reduced as a result of required IRS Discrimination Testing. You will be advised of any changes to your elected amount accordingly.

Eligible expenses

To be eligible, care must be provided while you (and your spouse, if you are married) work, look for work or attend school full time. Eligible expenses include care in your home by an eligible provider or at a licensed facility. You will not be reimbursed for residential or “sleep-away” care, nursing home care or for babysitting when you are not at work.

The Dependent Care Flexible Spending Account will not cover services provided by your spouse, a child of yours under age 19 or any dependent you claim as an exemption on your federal income tax. See a complete list of eligible expenses.

Using your FSA dollars

When you pay for an eligible health care or dependent care expense, you want to put your FSA to work right away. WageWorks gives you several options to use your money the way you choose.

Using your Healthcare Card

  • Use your WageWorks Healthcare Card instead of cash or credit at health care providers and pharmacies for eligible services, goods and prescriptions. You can also use the card at general merchants and drug stores that have an industry standard (IIAS) checkout system to automatically verify if the item is eligible for purchase with your account.
  • Your Healthcare Card will not work everywhere. If you make a purchase for an eligible expense and the vendor code is not recognized, the card will be denied. In these instances, please file a paper claim to be reimbursed.
  • You can use your card at the dentist or orthodontist office. However, you may be required to submit your receipt and your Explanation of Benefits (EOB) statement from your insurance carrier to complete the substantiation of your claim. You cannot use the card to pay for cosmetic dental expenses, such as teeth whitening.
  • The IRS requires that ALL claims be substantiated. Based on new regulations established by the IRS, your Healthcare Card can now auto-substantiate FSA-eligible items purchased at many of your local pharmacies, discount stores and grocery stores. However, if an item is not auto-approved, you may receive a request for substantiation.
  • If you use your Healthcare Card and do not respond to substantiation requests, the card will be turned off. The IRS requires that there be a procedure to turn off cards if necessary. You will receive a series of three letters asking for substantiation. You have a minimum of 64 days to provide documentation before your card will be turned off.

Using your smartphone or mobile device

  • With the EZ Receipts mobile app from WageWorks, you can file and manage your reimbursement claims and Healthcare Card paperwork on the spot—all with your smartphone or mobile device camera, from wherever you are.
  • Download the EZ Receipts mobile app.

Paying online

You can pay many of your eligible health care and dependent care expenses directly from your FSA without filling out paper forms. It’s quick, easy, secure and available online anytime.

To pay a provider:

  • Request “Pay My Provider” from the menu and follow the instructions. Make sure to provide an invoice or appropriate documentation. When you’re done, WageWorks will schedule the checks to be sent in accordance with the payment guidelines.

Filing a claim

You can file a claim online or submit a paper claim to request reimbursement for your eligible expenses.

  • Go to www.wageworks.com, log in to your account and click “Submit Receipt or Claim.”
  • Select “Pay Me Back.” Fill in all the information requested on the form and submit.
  • Scan or take a photo of your receipts, EOBs and other supporting documentation. Attach supporting documentation to your claim by using the upload utility.
  • If you prefer to submit a paper claim by fax or mail, download a Pay Me Back claim form at www.wageworks.com and follow the instructions for submission.

Want to learn more? Go to www.wageworks.com.

Need help?

Contact Wageworks at 877-924-3967.

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